Question:

 

My company changes the address of the office what documents are needed to perform this procedure? Thank you.

 

 

Answer:

 

Dossier, order and procedures for changing the company's address comply with Article 40 of Decree No. 78/2015 / ND-CP on enterprise registration as follows:

 

-  Before registering the relocation of the headquarters address, the enterprise must complete all tax procedures related to relocation in accordance with regulations of law on taxation.

-  If the headquarters is relocated within the same province, the enterprise shall send a notification to the Business Registration Office where the enterprise was registered. The notification shall contain:

a) Name, enterprise ID number, TIN, or number of certificate of business registration (in case the enterprise has not had a enterprise ID number or TIN);

b) New address of the headquarters;

c) Full name and signature of the legal representative of the enterprise.

The notification must be enclosed with the decision and legitimate copy of the minutes of meeting on relocation of the Board of members (if the enterprise is a multi-member limited liability company), the General Meeting of Shareholders (if the enterprise is a joint-stock company), general partners (if the enterprise is a partnership), or decision of the company’s owner (if the enterprise is a single-member limited liability company). The decision and minutes of meeting must specify the changes in the company’s charter.

When receiving the notification, Business Registration Office shall give a confirmation slip to the enterprise, examine the validity of documents, and issue the certificate of enterprise registration.

-  If the headquarters is relocated to another province, the enterprise shall send a notification to the Business Registration Office of the province to which the headquarters is relocated. The notification shall contain:

a) Name, enterprise ID number, TIN, or number of certificate of business registration (in case the enterprise has not had a enterprise ID number or TIN);

b) New address of the headquarters;

dd) Full name, residence, signature, ID number/passport number or number of another ID paper of the enterprise’s legal representative.

The notification must be enclosed with:

+ A legitimate copy of the revised charter of the company;

+  A list of members (if the enterprise is a multi-member limited liability company); a list of authorized representatives (if the enterprise is a single-member limited liability company); a list of founding shareholders, foreign shareholders, authorized representatives of shareholders being foreign organizations (if the enterprise is a joint-stock company); or a list general partners (if the enterprise is a partnership);

+  The decision and legitimate copy of the minutes of meeting on relocation of the Board of members (if the enterprise is a multi-member limited liability company), the General Meeting of Shareholders (if the enterprise is a joint-stock company), general partners (if the enterprise is a partnership), or decision of the company’s owner (if the enterprise is a single-member limited liability company).

When receiving the notification, Business Registration Office of the province to which the headquarters is relocated shall give a confirmation slip to the enterprise, examine the validity of documents, issue the certificate of enterprise registration, and send information to the Business Registration Office where the enterprise was initially registered.

- The relocation of the enterprise’s headquarters does not affect the enterprise’s rights and obligations.

Regards.